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Secretary Position Description In
charge of all group documentation, taking of minutes, distribution of minutes
to all club members, and updating and checking of messages on the club hot
line. Responsibilities
/ Duties Maintain hard copy of
the minutes and task lists Maintain soft copies
and backups of Minutes, task lists, audio recordings. Weekly Emailing the minutes
and task lists on the listserve. Record hot line
message with current weekly lessons.
This needs to be done by noon on Sunday. Checking messages on
the club phone. Responding to email on
the ballroom@uoregon.edu email
account. Check mail box in EMU Obtain master list of
members from Membership Officer and update member information to the Google
Group and Listserve. Monday
Meetings Record what is said,
motions passed and tasks of officers for the week. Update Excel sheet
with new tasks for the week. Run the Voice
Recorder. Bring relevant mail to
Monday meetings Monthly Report of the minutes Provide a copy hard
and/or soft for the president the reports: Minutes Task Lists Meeting Attendance Each
Term Report on the
attendance for the term. This needs to be given at the next meeting of the
next term. Yearly Flush out Listserve
and Google Group member information to ensure inactive members do not
continue to receive OBDC information. |
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